Enough has been said about excel reports and their various utilities and functions. Smart people do not want to know the long route, instead they ask for quicker routes with
Enough has been said about excel reports and their various utilities and functions. Smart people do not want to know the long route, instead they ask for quicker routes with more benefits. If you are such a person, then this article you should be reading. Here we are going to discuss some tips about getting the most out of excel spreadsheet reports.
Keep it simple silly
Not always do we need the entire 256 columns and 65000 rows in an excel sheet. Then why keep the remaining empty cells? It’s a good programming practice to delete or hide the cells we do not need. This gives your report a neater look and it is well organized.
Freeze the Header row
We know the protocol that in an excel sheet the first row is dedicated to display the heading or the Header Row, to say it in simple terms. When working with large data, it is inevitable that we have to scroll down. When doing so, the header row becomes invisible leaving the user in a state of unrest. Simple solution- Freeze the header row. This way when you scroll down, the header row continues to occupy the first row thereby letting the user know what he is reading. This is a very handy thing to know.
Always secure your workspace
Always keep your data confidential. Excel spreadsheet reports offer the user complete control over the security of the reports. Meaning, you can lock the entire spreadsheet with a password or you can lock a single cell, row and column. This feature proves to be very useful when you are dealing with reports that contain sensitive information.
Include Tool Tips and Comments
Do you like funny memes with a little cloud next to them explaining the joke? Quite sophisticated isn’t it? You can do the same with excel reports. Whenever you use a complicated term or jargon, add a cell comment with the explanation. So when the user hovers over the specific cell, this explanation pops up. Its gets hidden automatically after few seconds. Very neat, wouldn’t you agree?
Achieve Data Validations
Similar to most product developing platforms, excel offers you the ability to validate data and shows an error message in case of any violation. Now that’s what we are talking about.
Excel report makes exclusive use of charts and graphs instead of numbers in the presentation of data. Graphs and charts present the large and boring information in a beautiful way, that is easy to understand and also in a meaningful way. In a short span of time, loads of information can be interpreted and most importantly it can also be compared to other information in the same context
It is easy to report data form single source, but it is really difficult for any enterprise or business to make use of the data form different sources and then reporting it in a single report. Here also excel reporting tools simplifies the problem by providing the facility of reporting data from any source. Excel tools can generate reporting of data only in one chart graph or page.
Excel tools are constructed in such a way that they are much more responsive and adaptable to changes made in data. In case of any change in data format, or when new or more data is added to the database. There is no need of reconstructing the data, excel reporting tool will accept the changes made to the database in a very easy and error free way. Doing editing and changes is also hassle free with the help of excel report tool.
Most of the Excel tools which are available as a reporting medium are quite expensive, irrespective of their usefulness, as no software is fully loaded with all the reporting features. They are lacking in one or other feature and in addition to that they are expensive, even their maintenance and learning how to use them is even more expensive than the actual software. But here excel report is available with MS office and without any maintenance and analysis fees. And learning is as easy as any word processing tool.
Monitoring huge data in real time is most essential for any enterprise. Business Intelligence with Excel reporting offers streamlined monitoring solutions for all key performance indicators. Entire management and manipulation of data is possible with excel reporting, where users can decide essential data components and present these elements in an intuitive manner.
Excel reporting can add proficiency to various data sheets like management of inventory, sales, production, and almost every aspect concerned with data processing. With flexibility and simplicity, users can define custom templates for repetitive reporting. These templates can be saved and re-used as and when necessary. This results in increased proficiency as productivity boost is possible.
Generating reports with the help of excel can result in information that is far more expressive and useful than other tools. While depending on excel reporting tool one can produce standardized reports that will help the person in rightful and intelligent decision making. There is no cost in relation to learning this software, as most of the business persons or anyone who is related to data source in a way has the knowledge of working with this tool. It provides output in a very reliable and consistent way that suits to any type of business, whether it is small or large. Reports in excel involves minimum manual working reports generation and automation.
With Excel reporting templates, users can generate department specific reports for enterprises. Various integral elements like accounts, marketing, HR, production, and inventory management need separate data analysis. Power users can create these reports using XML. However, ordinary users can use their familiar interface of MS Excel.
These reports have complete flexibility of designing, layout arrangements, and other customizations. The data in these report templates can be easily managed with the well versed Excel interface. However, at times users need to create Pivot Table for viewing of flat lists.